Sanctioning an Event

Sanctioned events by Ontario Cycling follow the OC Technical Guidelines that are reviewed and updated each year, in accordance to industry best practices. The Technical Guidelines are created in collaboration with the OC Team, Ontario Cycling Officials Committee, and discipline-specific experts, to ensure a safe and positive event experience for all participants. OC Sanctioned events must follow the Technical Guidelines for their specific discipline in order to be sanctioned by Ontario Cycling. All events sanctioned by Ontario Cycling will have a sticker on the event technical guide.

Below are the steps to get your event sanctioned with Ontario Cycling:

Complete the Expression of Interest (EOI) Form
Sign Organizer Agreement
Event is listed on OC Calendar
Complete OC Event Permit Application
Event Registration is posted on OC Calendar
Organizer and PCP approve Tech Guide (If Applicable)

There are many different types of Sanctioned Events. Read below to learn about the various types:

Weekly Series events run in a series format weekly under categories tied to age, distance, and/or ability at the discretion of the organizer. Membership requirements subject to event rules.
Event Series are multiple regional events run in a series format with any category structure Beginner, Sportif, and Open unless otherwise agreed to with the OC office. Ontario Cup and category upgrade points are not awarded at these events. Membership requirements subject to event rules. General Series are events that have a registration cost of $30 or more per registrant for each event and run every few weeks or once a month. They do not run weekly and have a different set of fees than Weekly Series events.
Cycle For All events also known as Tours or a Gran Fondo may run with any category structure including but not limited to ability-based, age-based, or distance-based. Cycle For All events are non-competitive and do no not have timing or results for completion for any portion(s) of the event that would suggest racing on the route(s). Membership requirements subject to event rules.
Regional events run with any category structure including but not limited to ability-based, age-based, or distance-based. Ontario Cup points are not awarded at these events. Membership requirements subject to event rules.
Ontario Cup events run with age-based categories (see Membership Requirements below). Ontario Cup points are awarded at these events. Membership requirements subject to event rules.
Provincial Championship events are run under Ontario Cup age-based championship categories (see Membership Requirements below). Ontario Cup points are awarded at these events. Membership requirements subject to event rules.
National events must run according to Cycling Canada stipulations and sanctioning. Membership requirements subject to event rules.

Sanctioning Packages:

Sanctioned Event Fees:

All sanctioned events will be subject to the fees according to their respective sanction package. Sanctioning packages can be found on the resources page of the OC website under the Event Organizer heading here.

Packages are broken down into four major groups depending on what type of event the organizer is planning to host –

(1) OC Members Only Events, (2) Non-Member Events, (3) Events with their own Insurance, and (4) Charity Events. Sanctioning fees will fluctuate depending on the number of participants, number of non-members participating, and if the event is using OC insurance coverage.

Fees that are included within each sanctioned event are:

Event Permit
Event Insurance
Levies
Non-Member Permits