Always In Motion
Club / Team Information Package
OC Clubs and Teams are required to register annually. Prior to registering, it is important to read the complete information package for your type of cycling organization. Clubs and Teams are expected to abide by the terms and conditions in the relevant document once registered.
- Maintaining an active Board of Directors as elected by the members of the club and hold an annual AGM
- Having an open membership
- Maintaining its not-for-profit status
- Reporting of the club’s membership to OC as requested
- Ensuring all members have sufficient insurance coverage to participate in club activities through the purchase of an OC Membership for that calendar year’s Club Activities.
- Ensuring members show proof of OC Membership (Affiliate Club Membership, Citizen Permit or UCI License) at all club activities
- Ensuring the club has adequate bylaws, policies and guidelines that are transferable from one executive to the next.
- Ensuring club members are aware of all policies and rules of the club and follow these rules
- Ensuring members are aware of the insurance program that comes with OC membership and what items are covered and which aren’t under the program.
- Providing a safe and enjoyable atmosphere for members at both social activities, rides and club member events.
- Ensure that all coaches, club personnel, chaperones and volunteers adhere to the guidelines set by the Responsible Coaching Movement.
- Club Try-Out Program Information
- OC Sport Injury Report Form
- Certificate of Insurance Request Form
- Member Waivers
- Example Club Ride/Activity Guidelines
- Provincial Ride Guidelines
- Risk Management Slideshow
The Benefits of an Ontario Cycling Registration
Want to be part of a thriving province of cycling clubs, events and enthusiasts? OC Member Club Registration may be for you and your organization. Some of the many benefits include:
EXPOSURE
Affiliated Clubs & Teams will have a public profile listed on the OC website along with up to four sponsors of the organization.
Affiliated Clubs and Teams will be listed on OC memberships and in results for OC sanctioned events.
Clubs & Teams will be able to have their own custom jersey worn during activities and OC sanctioned events (subject to OC approval). Multiple jerseys are eligible but not in the same category at sanctioned events.
Jerseys cannot mirror the Team Ontario or Provincial Champion cycling jersey
As part of the OC’s Club Try-out program, Clubs will be able to host pre-organized Club Try-out opportunities for individuals looking to try-out the Club prior to joining.
This is available for clubs only
INSURANCE
PROTECTION
Affiliated Clubs & Teams have access to the Participating Provincial Association arranged General Liability Insurance and Sport Accident Coverage Program for its OC registered and approved Club or Team activities.
All OC memberships (General Membership excluded) provide members access to the OC’s General Liability and Sport Accident Coverage Program during sanctioned activities and provincial events.
Clubs will have the ability to purchase Directors & Officers Insurance Coverage from the OC’s insurance provider Gallagher Insurance at a preferred rate.
DEVELOPMENT OPPORTUNITIES, KNOWLEDGE SHARING
Held annually, the Summit is a way for Clubs to come together to both learn about and discuss important items affecting the cycling landscape in the province.
Throughout the season, Clubs and Teams will have access to numerous OC organized webinar opportunities that may impact their organization or group.
OC Affiliated Clubs are eligible to host (or send attendees) to OC Ride Leader Training or Coaching Courses. Those Clubs interested in either hosting one of these courses or sending a member should contact the OC office.
Member Owned Clubs with a minimum of five Individual Members (as per the OC bylaws & Membership Policy) are eligible for one vote on behalf of the Club at the OC Annual Meeting.
Monday to Friday access to OC staff to help you with any questions or concerns you have regarding activities, insurance, policies, coaching, events, etc.
MemberShip
Benefits
All OC Members receive access to preferred member pricing and discounts with any of the OC’s Member Benefit Partners.
2023 Types of Associate Member Clubs
An OC Associate Member Club must have an open membership, operate as a non-profit organization with an elected Board of Directors, and have bylaws and policies in place.
It is a member owned Club (i.e. A Board runs the affairs of the Club, with the members deciding who should sit on that Board). Each member must have a membership with the OC for the season in question (See below for accepted membership types). Affiliated Clubs can host both rides as well as some Club only competitive events including Time Trials. For more information on what events are permitted, please see the Club Affiliation Package.
OC Individual Membership Requirements: Associate Club Member, Provincial Racing License, UCI License
A group that has policies in place (and possibly bylaws or a constitution) however is owned by a single group, business or individual. Private Clubs/Groups are not necessarily owned by members. The group can have a Board structure in place however it generally sets its own rules for membership. The benefit of this affiliation is the ability to shape your club with people you are comfortable with. It is especially ideal for bicycle shops who want to run ride programming but want to ensure the business name is still controlled by the owner of the shop. It is also an ideal setup for those looking to start a club for the first time but who are unsure of the long-term viability of the group.
Private Clubs/Groups will have the same requirements as Member Owned Clubs and Private Racing Teams when running activities under the core insurance program, and must have certain policies in place for affiliation to be granted.
OC Individual Membership Requirements: Associate Club Member, Provincial Racing License, UCI License
2023 Types of Associate Business Members
A Private Race Team may have a selective membership, and can be owned by own by an individual or group. Incorporation for Private Race Teams is still recommended (as it is for Non-Profit Clubs) but not a requirement. The benefit of the Private Race Team is the ability to shape a team to your liking and interest level. Generally members of a Private Race Team are friends, or under contract to the Team for the purposes of training, racing, and promoting the team brand. Private Race Teams may get some benefits at various races including exclusive access to areas not open to Clubs.
Teams may also be covered for certain training/team activities (similar to Club activities) if previously recorded and approved by the OC.
OC Individual Membership Requirements: Provincial Racing License, UCI License
A business can affiliate as a Supporting Business of the OC and sponsor up to 4 athletes for participation in events at a lower fee than what is paid for a Private Team.
A Supporting Business receives the same exposure benefits as a Private Race Team or Club including having their name in event results and having the ability to advertise on the team jersey, however are not covered for team training activities/group rides like a Club or Private Team would.
OC Individual Membership Requirements: Provincial Racing License, UCI License
Ride Leader Training
Ontario Cycling Clubs and Members interested in leading sanctioned club rides are encouraged to register for the Ontario Cycling’s Ride Leader Training Course to help develop good club ride practices and obtain the knowledge and skills in order to pass them on to other potential group ride leaders within their respective clubs. This course is designed to meet the needs of Ontario Cycling requirements for club affiliation by following guidelines outlined in the club’s risk management and ride guide outlines.
- Risk Management
- Club Ride Guides
- Safe Riding Practices
- Ride Coordinator Responsibilities
- Ride Leader Responsibilities
- Troubleshooting Difficult Situations
- Managing Groups of Different Ability Levels
- In Person Ride Simulations (postponed due to COVID-19 Pandemic)
Upon completion of this course, we encourage our participants to pass on their acquired knowledge and skills to their clubs and fellow ride leaders. If you have any questions, don’t hesitate to email for more details regarding course content or potential upcoming course dates.
Photographer Acknowledgement
The photographs and images used on the official website of Ontario Cycling are courtesy of:
The photographs and images used on the official website of Ontario Cycling are courtesy of:
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