Responsible Coaching Movement – Step Two: Background Screening

June 21, 2018

Responsible Coaching Movement

We will introduce each step, provide guidance and a timeline for implementation followed by a summary document available for download. The end goal is that through the supportive policies and process, that adhere to the three key areas of Responsible Coaching Movement, we will ensure that our athletes and coaches are protected.

This applies to coaches involved in the following:

  • Team Ontario programing
  • Affiliated club programing
  • Affiliated team programing
  • Working independently with athletes

Step Two: Background Screening

The background screening process involves using a number of different tools to ensure coaches and volunteers meet the necessary security requirements to coach or work with athletes. These tools may include a screening disclosure form, criminal record checks, vulnerable sector verification, interviews, and reference checks.

The Screening Policy identifies 3 levels of risk to the association and its participants and the screening requirements vary by level. Please review the policy to learn about the 3 levels and the different screening requirements by level.

Timeline:            Document submission process outlined in screening policy

Level 3                  August 30, 2018

Level 2                  September 30, 2018

Level 1                  October 30, 2018



Review Screening & Vulnerable Sector Policies – available online June 25, 2018

Police Record Check through Sterling Talent Solutions – 24 hour turn around time

Vulnerable Sector Verification can take up to 6 weeks depending on the jurisdiction and must be done through your local police department.

Screening Disclosure form – OCA website – attached to Screening Policy

Declaration from – OCA website – attached to Screening Policy

Drivers Abstract – uncertified through

To Follow

Step Three          Respect and ethics training.